International Logistics Coordinator – Novartis Genoptix – Carlsbad, CA, USA

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Genoptix Medical Laboratory, a division of Novartis, is focused on developing and commercializing evidence-driven diagnostic tests to improve physicians’ ability to optimize patient outcomes.

We’re currently seeking qualified candidates to join our team in the position of:

International Logistics Coordinator

Position Summary
The BioPharma International Logistics Coordinator will be primarily responsible for performing semi routine tasks that require some judgment in relation to clinical trial logistics operation. This may include shipping, receiving, reverse logistics, general warehousing, kit assembly and inventory management of various consumable supplies and materials. This role is also expected to directly interface with various degrees of expertise within logistics, procurement, business development, operations, facilities, sponsor designated site contacts, specialized couriers, and customs brokers, as needed.

Essential Duties & Responsibilities
Coordinate clinical such as; blood, bone marrow and tissue blocks or other items as may be required from study sites to testing labs, distribution and inventory management of test kits in accordance with project requirement.

Prepare shipping documentation; confirm all international import/export documentation requirements prior to dispatch of shipments and verifies accurate documentation.

Track inventory/expiration of kits at study sites and incoming shipments; ensure that shipments are not delayed/held by Customs

Ability to develop and maintain shipping/receiving metrics (i.e. supplies, transit time)

Communicate effectively and timely with management, key stake holders in internal or external environments, as needed.

Monitor supply of shipping materials required to execute import and export shipments.

Capable of maintaining, stocking, tracking and ordering various Raw, semi-finished goods and lab supplies for kit production.

Lead the assembly and QC of specimen collection kits

Pack and process hazardous materials, IATA certification a plus

Ensure that work is performed with the quality framework of the business

Signs for materials received, checks goods against packing slips and seeks direction when materials do not match or are damaged.

Maybe required to apply product labeling and maintain the records for received goods.

Routes received goods to appropriate locations and deliver all miscellaneous receipts to users.

Responsible for completing all daily shipments and verifying that all orders have been processed and picked up by transportation carriers.

Maintains warehouse areas in a clean and orderly manner.

Knowledgeable in the basic requirements for compliance in own area of work and complies with said requirements. Participates as required in training on regulatory issues affecting own area of work. Brings regulatory compliance questions/ issues to the attention of management.

Follows Genoptix related compliance training and takes responsibility for safety in the work place. Notifies management of observed hazardous conditions or unsafe practices.

Performs other duties and assignments as designated by Supervisor.

Education & Qualifications
Two (2) to four (4) years of experience in clinical logistics, or related field within the biopharmaceutical, biotechnology, pharmaceutical, research and development or clinical trial industry CRO or IVRS experience is a plus.

At least four (4) years of experience in handling imports /export.

Knowledgeable in clinical trial logistics, including international import/export and customs document requirements.

Excellent knowledge of IATA, DOT and Cold Chain UN-Packaging for shipping and storing requirements and FDA and USDA import requirements.

Working knowledge of DEA regulations and ability to be certified for handling of Controlled Substances.

Demonstrated experience in process improvement and problem solving.

Experience in policy writing.

Excellent computer skills, familiar with Microsoft Office products such as: outlook, word and Excel.

Moderate to intermediate Microsoft Excel experience is required.

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